We were delivering workshops to an exec MBA group on
Executive Presence. I explained that I
did three types of preparation to get into the ‘zone’:
First, I get absolutely comfortable and clear about my
content, the context and my audience. This is so I know what I am saying, can
relate to my group and manage the process with authority. But it’s also so that
I can relax and release myself to be my best and focus on the needs of the
group. A design or agenda is, after all, only a framework. The needs of the
people in the room are paramount and if I am anxious about the content I won’t
focus on them.
How much detailed preparation I do depends on the subject
matter. For coaching and familiar
workshops, it’s a brief reminder and re-read my reflections from last time.
With new workshops, it’s the hard graft of fully absorbing the agenda, the
logic and flow. And it’s important not to over-do it: excess preparation leads
to tightness by imbuing the detail with a significance it does not have. I aim
to do enough to enable myself to perform and trust myself that I will. The aim of all this preparation is to look effortless.
My second type of preparation is a personal check in with my
readiness to do the work. That involves FOE – three questions that I ask
myself:
1.
How focused am I?
2. How open am I?
3.
How is my energy?
Focus is about clearing my head, quietening the noise of
other concerns, ensuring that any residual anxiety becomes anticipation, being
fully present.
Openness is about getting rid of assumptions – about what
might be easy or difficult, what the client(s) will bring, what it will be like
working with them.
Energy has two dimensions: quantity and quality. I need
sufficiently high energy to bring pace, confidence and lightness to my work.
And I need calmness – not a frenetic energy but relaxed concentration.
In response to each of my three questions I give a mark out
of 10. I aim for a 9 or better. If I am below that, being aware is often
enough: I shift my focus, I move my attention outward to work with what is
rather than what I assume, and I either draw on my reserve tank or breathe
deeply to find the level and type of energy I need.
And my final check, and last piece of preparation, to is to
adopt the pose: I know how I naturally sit or stand when I am properly ready.
This is personal – there are commonalities but each person has to find their
own pose.
I find that the issue of preparation comes up often with my
clients. They want to perform well in a situation that matters. They want to
show their best self. They want to have a strong, positive impact. I point out
that feeling some anxiety is normal: so long as it does not tip into panic,
it’s the fuel for the hard graft of preparation. Tension and release is a
natural rhythm. And my approach seems to help: attend to the detail until you
are relaxed enough, apply FOE and adopt the pose.
And remember the scout motto: Be Prepared
